Privacy Notice

Gearbulk respects and values the privacy of our website visitors and users, and we are committed to protecting it.

This Privacy Notice informs you of the terms and conditions for the processing of personal data of the data subjects who subscribe to the Gearbulk’s website in compliance with relevant regulations, particularly the EU General Data Protection Regulation (GDPR).

This Privacy Notice applies exclusively to visitors and users of Gearbulk’s website. It does not apply to current or former Gearbulk’s employees, who should refer to Gearbulk’s Employees Privacy Notice, available through internal HR channels or upon request.

 

1. What is “personal data”? 

Personal data is any information relating to an identified or identifiable individual (data subject). Personal information does not include anonymized or non-personal information (i.e., information that cannot be associated with or traced back to a specific natural person).

 

2. What does “processing” or “handling” of personal data mean?

Any operation or set of operations performed on personal data and rendered on electronic or hard-copy media, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, transfer, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

 

3. Which personal data may Gearbulk process?

We may collect the following categories of personal data when individuals visit our website, contact us, or use our services:

• Identification and contact data: name, email address, phone number.
• Technical data: IP address, browser type, device details.
• Cookies and usage data: data collected through analytics and tracking tools
• Other voluntarily provided data, such as in web forms or e-mail inquiries

 

4. How does Gearbulk process your personal data?

Gearbulk is committed to processing personal data in an appropriate and relevant manner, limited to the legitimate purpose for which the data was collected, for only as long as necessary to fulfil such purpose and/or while you browse Gearbulk’s website or use our services. Processing activities shall be performed strictly by those who are authorized and have the capacity to act within the defined scope of their responsibilities.

The processing of personal data is based on one or more of the following legal bases: the data subject’s consent, Gearbulk’s legitimate interests, compliance with legal obligations, or the performance of a contract where applicable, such as in connection with inquiries or requests made via website.

Gearbulk may process your personal data for the purposes below:

• Operate and improve our website and services: to enhance your browsing experience, personalize content, and improve the performance and functionality of our site.
• Respond to inquiries or requests, process transactions and communications: to process orders, respond to inquiries, and send confirmations, receipts, and other communications related to your interactions with our website.
• Sending marketing communications: if you consent, we may send you promotional emails or newsletters regarding our services. You can opt out any time.
• Analytics and website performance: analyzing website’s usage, identifying trends, and troubleshoot issues, ensuring our website works effectively and efficiently, ensuring site security and prevent abuse.
• Compliance with legal obligations: to ensure compliance with applicable laws, resolve disputes, and enforce our website’s terms and conditions.

 

5. Data Subjects’ Rights

You may exercise any of your rights indicated below, observing the applicable data protection law in your jurisdiction:

• Access: you can request a copy of the personal data Gearbulk holds about you.
• Correction: you can request to correct any inaccurate or incomplete data.
• Deletion: you can request to delete your personal data, subject to certain exceptions.
• Restriction of Processing: you can request limiting the processing of your personal data in certain situations.
• Object to Processing: you can object to the processing of your personal data, including for direct marketing purposes.
• Data Portability: you can request to transfer your personal data provided it is processed in a structured, commonly used format.

Gearbulk has internal procedures in place to address such requests.

To exercise any of these rights, contact dpo@gearbulk.com 

 

6. Transfers outside the European Union/EEA

 If you are located in any country outside the European Union (“EU”), the European Economic Area (“EEA”) and/or the United States of America (“U.S.”), please be aware that your personal data may be transferred to and processed in a country that is not part of the EU, the EEA or the U.S and is subject to specific privacy and data protection regulations.

 

7. Sharing Personal Data

Your Personal Data may be disclosed to third parties, such as service providers, other Gearbulk Group companies, only to the extent necessary to fulfill a legitimate purpose.

Gearbulk’s website may contain links to third parties’ websites and/or services. Gearbulk relies on the good faith assumption that these third parties are not in breach of any contractual or data protection obligations but is not responsible for the privacy practices of such third parties or websites’ content. Gearbulk encourages you to review the privacy policy of these websites before providing any personal information.

 

8. Cookies and Tracking Technologies

Gearbulk’s website uses cookies and similar tracking technologies to enhance your experience, analyze traffic, website performance and personalize content. You can control cookies settings through your browser settings, including blocking or deleting cookies that are not essential for Gearbulk website functionality.

 

9. Data Security

Gearbulk has implemented the necessary technical and organizational measures to protect your personal data from unauthorized access, use, disclosure loss, or damage. The company also has in place procedures to prevent and react to any security incidents that may affect your personal data. Our security protocols are regularly reviewed and updated.

 

10. Changes to this Privacy Notice

Gearbulk may update this Privacy Notice and other relevant documents related to its privacy policy from time to time, to reflect any changes in legal requirements or Gearbulk’s practices. We encourage regular review of this page.

11. Data Protection Officer Contact

If you have any questions or concerns about this Privacy Notice, or want to exercise your rights as a Data Subject, please contact Gearbulk’s Data Protection Officer (DPO) through the channels below:

Name: Beatriz Passos
E-mail: dpo@gearbulk.com 

Date of last modification of this Privacy Notice: September, 2025.